Student Records

Student Records

There are four important documents that students should be aware of throughout the time in Secondary High School.

  1. Ontario Secondary School Report Cards
    Every student receives a midterm report and a final report in each course they take.
  2. The Ontario Student Transcript (OST)
    Every student has an ongoing transcript that records their progress towards earning the Ontario Secondary School Diploma.
  3. The Ontario Secondary School Diploma (OSSD)
    Each student who successfully meets the requirements will receive an Ontario Secondary School Diploma.
  4. The Ontario Student Record (OSR)
    Every student has an Ontario Student Record that contains all relevant documentation from their elementary and high school education.

 

Report Card

report card

Toronto eLearning School issues an official Midterm Report Card when a student reaches the halfway point of a course and an official Final Report Card upon course completion. One copy will be sent directly to the school holding the student’s Ontario Student Record (OSR) to be added to the record and to the Ontario Student Transcript (OST). The student will also receive a hard copy by mail.
The report card provides a record of the student’s achievement of the curriculum expectations in every course, in the form of a percentage grade. A final grade is recorded for every course, and a credit is granted and recorded for every course in which the student’s grade is 50% or higher.

The final grade for each course in Grades 9-12 will be determined as follows:

  • 70% of the grade will be based on evaluations conducted throughout the course. This portion of the grade should reflect the student’s most consistent level of achievement throughout the course, although special consideration should be given to more recent evidence of achievement.
  • 30% of the grade will be based on a final evaluation in the form of an examination and or performance essay and/or other method of evaluation suitable to the course content and administered towards the end of the course.

While all curriculum expectations must be accounted for in instruction and assessment, the evaluation focuses on students’ achievement of the overall expectations. A student’s achievement of the overall expectation is evaluated on the basis of their achievement of related specific expectations. Teachers will use their professional judgment to determine which specific expectations should be used to evaluate achievement of the overall expectations. Evidence of student achievement for evaluation is collected over time from three difference sources; observations, conversations and student products. Evaluation is the responsibility of the teacher and does not include the judgment of the student’s peers.
The report card provides a record of the learning skills demonstrated by the student in every course, in the following five categories: Works Independently, Teamwork, Organization, Work Habits, and Initiative. The learning skills are evaluated using a four-point scale: E = Excellent G = Good S = Satisfactory N = Needs Improvement.

The Ontario Student Transcript (OST)

Ontario Transcript

 

The Ontario Student Transcript (OST) is an official document issued by public, Catholic, and Ministry-inspected private schools in Ontario, as well as Online High Schools who authorized to grant Ontario Secondary School Diploma (OSSD) credits. The Ontario Student Transcript (OST) is a comprehensive record of all coursework and diploma requirements achieved by a student. An OST must be established for each student enrolled in an Ontario secondary school course.
Toronto eLearning School will be responsible for keeping the OST updated, either in print or electronic form, for any student whose OSR resides with TES. Upon the student’s graduation or retirement, a current and accurate copy of the student’s OST must be stored in the OSR folder.

The Ontario Secondary School Diploma (OSSD)

OSSD Diploma

The Ontario Secondary School Diploma (OSSD) is the primary goal of high school students in Ontario. Toronto eLearning School will issue the OSSD to students who take all of their courses with TES or to those who have completed courses at other schools but have successfully completed their final two or more credits with Toronto eLearning School. The OSSD issued by Toronto eLearning School is recognized by colleges and universities around the world.

OSSD requirement

 

The Ontario Student Record (OSR)

OSR Ontario Student Record

 

The Ontario Student Record (OSR) is the official school record for a student registered in a school in Ontario. Every Ontario school keeps an OSR for each student enrolled at that school. The OSR contains achievement results, credits earned and diploma requirements completed, and other information important to the education of the student. These records are protected by the Education Act and Freedom of Information legislation. If the student is currently attending another school – public or private – and is simply taking a single course from the TES, then that student’s OSR will reside at the school where the student is attending. Where students registered in a publicly funded secondary school, earn a credit or credits with TES, the principal of the publicly funded secondary school is responsible for ensuring that the TES credit is recorded on the student’s OST.
Toronto eLearning School establishes or obtains the student OSR containing the OST, only if the student becomes the sole responsibility of Toronto eLearning School.
If a student is also currently attending or has graduated from another school granting OSSD credits, that student’s OSR may continue to reside at the home school. When a student completes a course, Toronto eLearning School will send an official copy of the final report card directly to the home school, where the credit will be added to the student’s Ontario Student Transcript. If Toronto eLearning School is a student’s main school of registration or a student does not have an existing OSR, TES may need to contact the student to facilitate the creation or acquisition of these records. The OSR contains:

  • an OSR folder in Form 1A or Form 1
  • report cards
  • an Ontario Student Transcript, where applicable
  • a documentation file, where applicable
  • an office index card
  • additional information identified as being conducive to the improvement of the instruction of the student

Personal information in the OSR is maintained for at least one year after use. Report cards and documentation files are maintained for five years after use. The OSR folder containing the OST and the Office Index Card will be maintained for fifty-five years after a student retires.

Requesting an Existing OSR

While Toronto eLearning School determines to request a student’s existing OSR from his or her home school, the following steps will occur:

  • The student, or parent/guardian will sign OSR Transfer Consent Form and email back to TES.
  • Toronto eLearning School will request in written that the school transfer the student’s OSR to TES
  • The former school will send the student’s OSR by courier to TES.

Toronto eLearning School will be responsible for requesting and receiving the OSR, reviewing the documents in the OSR, and maintaining up-to-date records within the OSR, including the Ontario Student Transcript.

Establishing a New OSR

While Toronto eLearning School determines that a new OSR must be created for a student, We will

  • issue an Ontario Education Number (OEN) to that student.
  • make a credit equivalency transfer (PLAR) for that student.
  • create an OSR for the student.

 

Featured Courses
ENG4U English Grade 12

ENG4U

English Grade 12, University Preparation
MHF4U Advanced Functions 12

MHF4U

Advanced Function, University Preparation
MCV4U Calculus and Vectors

MCV4U

Calculus & Vectors, University Preparation
SPH4U Physics Grade 12

SPH4U

Physics Grade 12, University Preparation
What our Students Have to Say
Ran-OSSD Student Toronto eLearning School"Thank you Toronto eLearning School! very good, very very good, very patient teachers that taught me tons of things!!! I mean seriously I search lots of different online schools with my best friend who named Claire but this one is the best of them all!!!! 
I finished 11 courses with eLearning School and have a great experience!!!
Dear Chinese parents, if you read this good review, don't hesitate, this online class is really good!
Ran Ju, Life Science in Western University

Hadi-OSSD Student Toronto eLearning School"Hey, Rebecca, Thank you so much for your help. I don't think there is anyone in education who helped me more than you. 
I got the final confirmation email and finally got into McMaster thank you for all your help. 
I owe my success in university admission to you and Toronto eLearning School."
Hadi Khan, Life Science in McMaster University

Kasra-Toronto eLearning School OSSD student"My name is Kasra Zarbakhsh in Iran. I enjoyed my study at Toronto eLearnihng School with the kind staff. I suggest studying at eLearning School for those International or Canadian students who want to earn the OSSD.
I earned eight credits with eLearning School, got two university offers, and got an OSSD. 
Warm regards to Principal & Vice-Principal of Toronto eLearning School, Mr. Bowyer & Ms. Wang."
Kasra Zarbakhsh, Business Administration of Legal Studies in Trent University.

Naveen-OSSD Student Toronto eLearning School"Hello miss, I have got my marks. Thank you so much at the end.  you  helped me a lot with this course. Your feedbacks were very effective  to me. 
I got many experiences with this. I really appreciate your  kindness to refer my mails and reply them all and give feedbacks for  my resubmitted assignments as well. 
Lucky to have a teacher like you  miss. Thank you so much and wish your future works with my best."
Naveen Srimal Kandamulla, Medicine in Manipal Medical University

Post-Secondary Partners

Toronto eLearning School

Toronto eLearning School is Canada’s premier online school for Ontario High School Credits toward the Ontario Secondary School Diploma. The school BSID is 883367 assigned by the Ontario Ministry of Education. Read the Ministry of Education Inspection Report 2022-2023.

LINKS                                                
  • Facebook
  • Twitter
  • Youtube
  • Linkedin
  • Instgram
  • LinkLearn K-8 Courses
  • CONTACT US

    105 Moatfield Dr Unit 1105,
    Toronto, ON  M3B 0A2  Canada
    TeL: +1 647 313 0131
    admin@torontoelearningschool.com
    info@torontoelearningschool.com

    Regional Director – South East Asia
    Tel: +60123989970, +16137773805